KENYA MEDICAL RESEARCH INSTITUTE E-RECRUITMENT PORTAL
Key Responsibilities:
- Work closely with the Site Coordinator, Study Coordinator, Administrators, and Management Team to contribute operational information, develop and implement action plans, and ensure policies, procedures, and systems are effectively executed.
- Analyze and improve operational processes, including workflow, staff and space requirements, equipment layout, productivity, quality standards, and customer-service performance; identify trends, resolve problems, and complete audits.
- Maintain a safe and healthy work environment by establishing, enforcing, and complying with institutional standards, procedures, and legal regulations.
- Serve as the primary point of contact for research project client issues related to equipment quality, service delivery, accidents, or on-site incidents, ensuring timely resolution.
- Communicate client and project-related operational issues to the operations team and implement continuous improvements to enhance client experience and address complaints.
- Develop and manage study site operational systems, including product handling, storage requirements, equipment utilization, and processes for receiving and managing supplies and equipment.
- Coordinate procurement activities by following up on supply requisitions with the KEMRI Institutional Procurement Department and assisting in managing relationships with key operational vendors.
- Liaise with the procurement committee and institutional procurement department to coordinate quotation review, analysis, and approval processes.
- Ensure timely delivery of supplies by following up with vendors and reviewing the accuracy of Delivery Notes and Goods Received Notes.
- Oversee inventory and asset management, including inventory analysis, shipping, effective utilization of project inventory, maintaining accurate inventory data, reducing sub-rental expenses, updating the asset register, conducting quarterly asset verification, and ensuring proper asset labeling.
Vacancy Requirements:
| # | Description. | Requirement Type |
|---|---|---|
| 1 | Bachelor of Business Administration or equivalent | |
| 2 | Previous experience working with remote teams (desirable) | Mandatory |
| 3 | Proficiency in Microsoft PowerPoint, Word, and Excel is a must | |
| 4 | Excellent communication skills – interpersonal, written and verbal Outstanding attention to detail | |
| 5 | Proficiency in administrative procedures and systems, managing files and records, presentations and other office procedures | |
| 6 | Ability to work without supervision and be self-motivated and an excellent team player with a cooperative work style |
Application Procedure:
To apply for this post you must be a registered user. Log into your account then go to Vacancies, view the post and click on the button: "Apply for this job".
- Candidates must supply an email and telephone contact that will be used when offering interviews. Only shortlisted candidates will be contacted. Shortlisted candidates shall be required to produce ORIGINALS of their National Identity Card, academic and professional certificates, original transcripts and testimonials, detailed curriculum vitae and valid clearance certificate (certificate of good conduct) during the interviews.